SECRETARY

Job Description

Job Summary:

Our reputable company is currently looking for a proactive and detail-oriented Secretary to join our dynamic team and support our day-to-day operations. The Secretary will play a crucial role in ensuring the smooth operation of the organization by performing a variety of administrative and clerical tasks. This position requires strong organizational skills, the ability to prioritize tasks, and the capability to communicate effectively with internal and external stakeholders.

Key Responsibilities:

• Administrative Support:

• Provide administrative support to management and other staff members.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and distribute meeting agendas, minutes, and other relevant documents.

• Communication:

• Act as the first point of contact for internal and external communications.
• Respond to phone calls, emails, and inquiries in a professional manner.
• Draft, format, and proofread correspondence, reports, and presentations.

• Documentation and Record Keeping:

• Maintain organized filing systems for both electronic and physical documents.
• Ensure that all records are updated, accurate, and easily accessible.
• Assist in the preparation of reports and presentations as needed.

• Office Management:

• Coordinate office supplies and equipment, managing inventory and placing orders as required.
• Ensure that all office equipment is maintained and functioning effectively.
• Implement and maintain effective office procedures and administrative systems.

• Compliance:

• Ensure compliance with organizational policies and procedures.
• Maintain confidentiality of sensitive information and uphold company standards.

• Support for Special Projects:

• Assist with special projects and events, coordinating logistics and documentation.
• Perform additional administrative duties as assigned by management.

Qualifications:

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• Proven experience as a Secretary or in a similar administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize workload in a fast-paced environment.
• Strong interpersonal skills and a professional demeanor.
• Familiarity with office management procedures and basic accounting principles is a plus.

Application Process:

To apply for the Secretary position, please submit your resume and a cover letter detailing your relevant experience and qualification to jobs@laborpowerltd.com. We look forward to reviewing you application and potentially welcoming you.