OFFICE MANAGER

Job Description

About the Company

We are a global mining leader with operations across multiple continents. In Ghana, we aim to drive sustainable resource extraction while maintaining excellence in governance, safety, community engagement, and operational efficiency. To support our growing footprint and leadership team, we seek an experienced and strategic Office Manager to oversee and optimize our administrative, logistical, and support operations.

Position Summary

The Office Manager will serve as the operational backbone of the Ghana office. This role requires a forward-thinking leader who can manage the office’s day-to-day functions while aligning administrative operations with the company’s broader strategic goals.

You will be responsible for facilities management, executive support, team coordination, compliance with internal processes, and effective stakeholder communication. The ideal candidate is a proactive manager with strong business acumen, people skills, and a keen eye for operational excellence.

Key Responsibilities

Strategic Office Management

• Oversee daily administrative operations of the head office and satellite locations.
• Ensure a seamless, safe, and efficient working environment for all employees and visitors.
• Develop and implement operational procedures that align with corporate strategy and compliance standards.
• Manage office resources, budget tracking, and cost control initiatives to optimize performance.

Executive Support & Internal Coordination

• Provide high-level support to the Country Director and executive team, including scheduling, logistics, and communications.
• Act as liaison between departments and senior leadership, ensuring alignment and flow of information.
• Plan and coordinate executive meetings, board visits, workshops, and internal events.

Vendor & Asset Management

• Manage relationships with suppliers, service providers, and external contractors to ensure high service quality and contract compliance.
• Oversee procurement processes and inventory management of office supplies, IT equipment, and other assets.
• Supervise facility upkeep, fleet coordination, and utility services.

Compliance & Governance

• Ensure administrative policies, employee conduct, safety standards, and operational protocols are implemented and adhered to.
• Work closely with legal, finance, and HR departments to ensure full administrative compliance with internal controls and local regulations.
• Maintain confidentiality and security of sensitive company documents and records.

People & Culture

• Lead, motivate, and supervise the administrative team, including reception, logistics, and drivers.
• Foster a collaborative and productive workplace culture.
• Coordinate onboarding and orientation of new hires with HR.

Qualifications & Requirements

Education

• An MBA in Business Administration, Operations Management, or a related field is required.
• Additional professional certifications, such as Project Management Professional (PMP), Chartered Management Institute (CMI), Chartered Institute of Administration, or SHRM/CIHRM, are a strong advantage.

Experience

• Minimum 5–10 years of experience in office or administrative management, with at least 3 years in a supervisory role.
• Experience in a multinational, mining, logistics, or energy company is highly desirable.
• Proven ability to manage multi-disciplinary teams and high-level corporate operations.

Skills & Attributes

• Strong organizational, problem-solving, and analytical skills.
• Excellent written and verbal communication abilities.
• Advanced proficiency in Microsoft Office Suite and office management software.
• Ability to manage multiple priorities and work under pressure.
• High level of professionalism, integrity, and discretion.

How to Apply

Interested candidates should submit a detailed CV and cover letter outlining their suitability for the role to:
jobs@laborpowerltd.com