Operations and Administrative Coordinator

Our Client is a key player in the construction and telecommunications industry.

Purpose Of Role

The Operations & Administrative Coordinator undertakes coordinates all support activities, performing high level administrative tasks, people management, procurement and basic administrative finance tasks.

Key Responsibilities

• • Act as the first contact for all clients and creates an inviting, professional atmosphere.
  • Organize meetings and meeting schedules for department leadership or directors.
  • Perform office duties such as responding to calls, filing, copying, scanning, ordering supplies and overseeing daily work activities
  • Oversee the running of the operations by aiding in management of causal and core staff present.
  • Work with site managers to communicate matters regarding wages/salaries/benefits and possible hiring that come up at job site.
  • Act as the link between the operational team and the directors especially when the directors are away.
  • Support executives roll out workplace initiatives, as well as administrate daily affairs such as ensuring a safe, secure, and well-maintained facility that meets environmental, health, and security standards for staff.
  • Initiates and coordinates goals, deadlines, and projects for the organization by aiding other departments with administrative needs thus working with the team of professionals to meet demands of clients.
  • Discovering profitable suppliers and initiate procurement partnerships.
  • Provides administrative assistance to help ensure that project contracts and bids are complete and filed on time.
  • Negotiate with external vendors to secure advantageous terms for organization.
  • Prepare, create, submit and track Request to Purchase (RTP) items/services and process invoices, communicating with Project Managers, Corporate Purchasing and vendors to resolve issues/discrepancies.
  • Keep accurate records for all daily transactions, by tracking bank transaction.

Key Skills/Competencies

• • Reporting, Documentation, and Record‑Keeping
  • Time management skills
  • Computer literacy skills
  • Organizational skills
  • Resourcefulness
  • Decision-making skills
  • Strategic planning skills

Requirements

• 5 years’ general management experience within construction/manufacturing sector.
• Bachelor’s degree in business administration or related subjects.

HOW TO APPLY

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